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Accounting Assistant & Business Operation Support

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Accounting Assistant & Business Operation Support

  • Location:

    Pasig

  • Sector:

    Monroe Medical Devices (CPO & CRO)

  • Job type:

    Permanent

  • Salary:

    PHP25000 - PHP27000 per month

  • Contact:

    Cherry Anne Santos

  • Contact email:

    cherry@monroeconsulting.com.ph

  • Job ref:

    BBBH230521_1637740743

  • Published:

    8 days ago

  • Expiry date:

    2021-12-24

  • Client:

    Monroe Consulting Group

Executive recruitment company Monroe Consulting Group Philippines is recruiting on behalf of an international medical devices company for a safety portfolio for the mining industry. Our respected client is seeking an Accounting Assistant & Business Operation Support who will be responsible for Accounting function and Business Operation support. This position will be based in Ortigas, Pasig City.

Key job responsibilities include:

Accountant

Tasks include but are not limited to the following:

  • Maintain vendor master data in the ERP system and maintain files of references like vendor forms and BIR registration certificates (BIR form 2303).
  • Process vendor invoices/payment requests including claims and petty cash replenishment: analyze invoices - ensure correctness, completeness, and validity; post accounting entries in the system by company guidelines.
  • Review and reconcile invoice discrepancies.
  • Perform payment process in the ERP system.
  • Send a report summary of invoice data which payment was processed together with supporting documents
  • Respond to vendor queries
  • Prepares admin/documentation requirements related to payables ie. bank documents for foreign payments
  • Attend to any other matter relating to payables
  • Prepares reconciliation of tax reports, consolidates documentation for response to BIR notices/queries.

Business Operation Support

  • Letter of Credit
    • Preparation of document, proforma invoice for submission to customers.
    • Having the documents related to LC signed by the customer
    • Monitoring of the LC expiration to make sure we present on time
    • Presentation of LC docs to the bank
  • Order Status Report Creation to all customers
  • Importation
    • Preparation of documents required by Customs for releasing
    • Keep a record of import docs, scan them so we have a softcopy
  • Delivery
    • Receive delivery from FedEx/UPS/DHL in the office
    • Review delivery requests by customers
    • Printing/Preparation of delivery documents
    • Facilitate delivery to customers
    • Making sure we have copies of all signed delivery notes
  • Invoicing
    • Write manual invoices
    • Send copies of manual invoices to customers
  • Billings from Vendors
    • Prepare summary for Manager's approval
  • Office
    • Attend to customer's inquiries over the phone
    • Monitor company mailbox
  • Demos/Inventory
    • Help update SAP on the whereabouts of demos
    • Help in making sure that what we have physically is reflected in the inventory system

Job Requirements:

  • Degree in Accounting, Finance or other related courses
  • 2 years' experience in the field of General Accounting and Logistics
  • Must be knowledgeable in SAP ERP
  • Willing to work in Pasig City from Mondays to Fridays
  • Amenable to extend the work hours during month-end closing
  • Excellent interpersonal and communication skills
  • Self-motivated, detailed oriented and multi-tasker
  • MS Office and PC Proficiency
  • Preferably 30 -35 yrs old or younger