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Administrative Assistant and SM&CR Coordinator

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Administrative Assistant and SM&CR Coordinator

  • Location:

    Watford

  • Sector:

    LMA UK Business Support

  • Job type:

    Permanent

  • Salary:

    £26000 - £28000 per annum

  • Contact:

    Lizzie Wylie

  • Contact email:

    lizzie.wylie@lmarecruitment.com

  • Job ref:

    BBBH359899_1638879510

  • Published:

    over 2 years ago

  • Expiry date:

    2022-01-06

  • Startdate:

    ASAP

Administrative Assistant/EA and SM&CR Coordinator/Compliance - Watford £26-28K

If you enjoy working in a fantastic business with a superb reputation and have very strong administrative skills and are of graduate calibre, apply today!

We have a super hybrid role for a really talented administrative assistant who is enjoys variety to support the management team and help with SM&CR (full training can be given for this part of the role, but ideally candidates will have some experience of it).

The role is an exciting mix and candidates should be a confident communicator as they will be working with the management team and providing key support across two areas.You will be required to minute or note take and on a monthly basis.

As a Management Assistant and SM&CR Coordinator, you will be responsible for providing assistance to the General Manager and senior management team, to enable the manager(s)to execute their responsibilities in an effective and efficient manner. You will be coordinating and monitoring SMCR (Senior Managers and Certification Regime) activities with dual Compliance and HR responsibility, you will play a pivotal role in the running of this key requirement.

Job description:

  • Schedule Management - Manage diary, appointments and travel arrangements of senior management team and confer with manager(s) about priorities, scheduling issues and solutions.
  • Meeting Support - Plan, host and organize (or co-ordinate the organization of) meetings for a variety of UK and Regional Management Committees, take down minutes and ensure distribution and guard and follow up on action points and deadlines.
  • Information provision - Operate as a first point of contact for manager and department concerning questions of co-workers, customers and other in- and external parties and answer and liaise with manager(s) adequately.
  • Events - Prepare, organize (or co-ordinate the organization) and oversee events, ensure all logistical event matters, host (international) participants and oversee and co-ordinate the course of the events.
  • Archiving - Screen, select and archive (digital and hard-copy) correspondence, minutes, reports and other relevant information, using applicable archiving systems and procedures.
  • Handle and check correspondence (letters, reports, etc.) on correct use of grammar/spelling, and alignment with corporate identity and style, coordinate signing process and correspondence routing and update distribution lists.
  • Support - Execute various supportive tasks on behalf of the manager(s) and co-workers of the department.
  • SM&CR activities:
  • Be the key point of contact for all SM&CR queries with regards to new joiners, internal movers and leavers involved in the SM&CR process.
  • Be responsible for uploading and maintaining all member information and evidence on Risk & Compliance Systems:
    • To maintain the *****organizational maps via the WORKSMART tool
    • To collate and maintain accurate Statement of Responsibilities for Senior Managers.
    • To maintain accurate records of SMFs delegated responsibilities
    • To maintain credit and DBS check records for fit and proper population.
  • Liaise directly with HR and Compliance over any issues that occur, and deliver appropriate activity in support of SM&CR
  • To conduct annual Fit & Proper assessments across the Senior Managers and Certification population.
  • Work with Compliance to liaise with the Financial Conduct Authority to supply SMF's statements of responsibilities, organizational maps, conduct rules breach reporting, certification status.
  • Produce and disseminate MI on certification population.
  • To continually update and communicate the certified population to the FCA's directory (within regulatory timescales).
  • Assist in the coordination and monitoring of SM&CR training completion for all relevant staff.
  • Skills and Attributes:
  • Confidence in liaising with senior management
  • Confident MS Office products including Excel, PowerPoint and Word, MS Teams
  • Organized and structured approach, whilst being comfortable working in complex environments under pressure to meet constant deadlines
  • Friendly and approachable member, who can network and help encourage enthusiasm in colleagues, customers and members to reach common goals.
  • Task-focused problem solver, using professional knowledge to manage and prioritize multiple requirements
  • Excellent ability to articulate thoughts in a concise manner, both verbally and in writing
  • Willing to "go the extra mile" when required, via a flexible / adaptable approach to daily workload
  • Excellent administration, organizational and record keeping skills
  • Outstanding communication skills, including the ability to work with Senior Management across the SM&CR
  • Ability to multi-task
  • Experience:
  • Proven successful experience of working in a similar role, supporting senior management as an executive assistant and across the SM&CR
  • Extensive diary management and minute taking experience
  • An understanding/knowledge of SM&CR is preferred but not essential


Apply today if you are keen to join a wonderful finance business that really support their staff and have a great reputation in the marketplace and have an excellent attention to detail.