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Buying Operations Manager

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Buying Operations Manager

  • Location:


  • Sector:

    Monroe FMCG

  • Job type:


  • Salary:


  • Contact:

    Sheryl Bausa

  • Contact email:

  • Job ref:


  • Published:

    about 1 month ago

  • Expiry date:


  • Client:

    Monroe Consulting Group

Company & Job Description Buying Operations Manager

Executive Search Firm Monroe Consulting Group Philippines is recruiting on behalf of a Fast Moving Consumer Goods company. Our respected client is seeking a Buying Operations Manager who will be responsible for overall management of the Asia MWC supplier base. He/she will be ensuring excellent execution of the Global / Regional Category strategy and lead COGs programs regionally. The job holder will provide day-to-day management of his/her materials supply base including supplier performance. He/she is responsible to ensure that materials for the factory are delivered as per established KPI by the relevant internal stakeholders.

Key job responsibilities include:

* Gain alignment on the category strategy with regional stakeholders (Supply, finance, SQA, etc.) and Drive actions to implement strategy and deliver against cost saving activities.
* Lead the development and execution of local Cost Of Goods Sold (COGS) initiatives and specification changes in coordination with the relevant stakeholders
* Participate in building the annual operating plan for the region and Ensure that the global/regional buyer's operating plan input is executed within the region.
* Ensure contractual allocation made by strategic buyer.
* Negotiate and challenge supplier's quality, price (where appropriate, non-regional/global category materials), service, lead times, minimum order quantities & payment terms in order to get the best value for every dollar spent.
* Provide categories regional management for PPV.
* Provide the necessary support to Asia sites logistics in ensuring supply continuity.
* Provide regional expertise and market intelligence for the Global / regional Categories teams.
* Provide Commercial leadership for new supplier introductions and approvals.
* Manage and provide input to the Strategic Sourcing on overall primes' suppliers' performance (quality and service).
* Provide the commercial support to the activity management work streams.
* Provide Commercial leadership to help resolve supplier issues and non-conformance when site logistics are unable to - only escalate to the Buyer when serious.
* Accountable for new supplier and specification introduction/changes including supplier screening, selection and follow up on validation with Supplier Quality Assurance and R&D
* Contribute to World-class management of Working Capital through Day Raws and Packs Outstanding (DRPO) initiatives (e.g. stock reductions)
* Provide local/regional management of Purchase Price Variance (PPV) and buying performance metrics
* Manage the contracting process including request for quotation (RFQs) & tenders (where appropriate, non-regional/global category materials) and contract creation & PO issuance (samples) in line with the Mars policies and procedures. Support Buyers in issuing contracts and having them signed by Suppliers
* Manage Mars Intellectual Property with the support of the regional IP Commercial representatives, using the appropriate Confidentiality agreements and supply contracts in order to ensure Mars is protected. Ensure timely renewal of such agreements
* Provide necessary support to sites logistics in ensuring supply continuity, managing stocks and pipelines.
* Ensure zero run-outs due to materials availability
* Determine and manage internal client's needs. Communicate as required with global/regional buyers and suppliers
* Accountable to ensure that supplier performance reviews are conducted bi-annually in coordination with SQA.
* Support SQA in developing supplier performance scorecards and provide commercial leadership for the proactive measurement of supplier performance (Supplier compliance scorecards)
* Provide input to the Buyer on overall supplier performance (quality of service).
* Ensures that Continuous Improvement plans are in place and followed through with major suppliers.
* Manage & develop day to day relationship with suppliers and Provide commercial leadership to resolve disputes, supplier issues and non-conformance when site logistics /SQA are unable to during the contractual period. Escalate to Buyer when appropriate
* Support SQA/Site Logistics to ensure raw suppliers commit to resolving all reported non-conformances (quality or service)
* Provide information on volume forecast to global buyers
* Monitor commodity trends periodically and provide local expertise and market intelligence for the Global category teams in order to anticipate future risks/opportunities
* Lead new supplier and specification introduction/changes including supplier screening, selection and follow up on validation with SQA and R&D
* Responsible, in alignment with SQA, to ensure that specifications are industry appropriate and can be efficiently delivered by potential suppliers
* provide support to sustainability initiatives (local/regional/global) to ensure compliance to targets in relation to raw materials
* Interact with R&D and ATG as needed in order to support the introduction of new raw materials &packaging materials
* Work closely with internal clients & SQA in order to minimize the risks on the factory by developing backups for all raw materials
* Work closely with SQA in order to drive the local supplier development programs
* Work closely with internal clients & suppliers to ensure the right specifications are purchased
* Leverage External Capabilities
* Provide local expertise and market intelligence for the global category teams
* Provide Commercial leadership for new supplier introductions and approvals
* Support other functions in organizing supplier days
* Attend external forums and maintain market knowledge on new trends

Key job qualifications include:
* Bachelor's Degree
* At least 7 years of experience preferably Commercial / Purchasing in the Fast Moving Consumer Goods (FMCG) field.
* Strong interpersonal, communication and networking skills
* Excellent written and verbal communication skills, analytic and problem-solving.
* Has strong negotiation skills