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Company Secretary (Manager)

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Company Secretary (Manager)

  • Location:

    Kuala Lumpur

  • Sector:

    Monroe Information Technology

  • Job type:


  • Salary:

    Up to RM13000 per annum

  • Contact:

    Siddharrthan A/L V.Raja

  • Contact email:

  • Job ref:


  • Published:

    about 1 year ago

  • Expiry date:


  • Client:

    Monroe Consulting Group

Executive recruitment company Monroe Consulting Group Malaysia's Technology Division is recruiting on behalf of an established Multinational Insurance organization. Our esteemed client is seeking for a Comp Secretary (Manager) with a minimum of 2 years of working experience within corporate secretarial functions. This job is based in Kuala Lumpur, Malaysia.

Job Description:

* Assist Chief Operating Officer and Company Secretary in facilitating all aspects of corporate secretarial functions
and supports the coordination of Board / Shareholders and Corporate Governance matters as well as
* Assist in preparation and distribution of notices and meeting papers for Board, Board Committees and shareholders
meetings within deadlines
* Attend Board, Board Committees and shareholders meetings alongside the Company Secretary and ensure minutes
are recorded with the relevant, feedback, dissenting views (if any) and comments of the respective stakeholders
are incorporated to ensure the minutes of meeting accurately reflects the discussions and decisions taken during
the meetings.
* To obtain appropriate response and feedback to specific agenda items and matters arising from previous meetings
and draft minutes.
* Liaise with the Company Secretary in relation to all aspects of corporate secretarial matters for the organization-
e.g. coordinate the General Meetings, arranging for Directors' Circular Resolutions, certification of statutory
documents, updating and maintaining all relevant statutory records.
* Monitor and assist in any changes to the Company's Memorandum & Articles of Association .
* Maintain custody and control over the request of the said company's statutory documents/ records/ registers .
* Maintain and file minutes of meeting into the minutes book within the stipulated time frame as per the legislation.
* Assist in directors' training programmes.
* Assist in preparation of dividend list of shareholders & dividend warrants & subsequent dispatch to shareholders.
* Attend to all correspondences, requests, personal and telephone enquiries from shareholders, directors, Company Secretary and other interested parties in connection with company secretarial matters.
* Assist in preparation for the application for appointment / re-appointment/ resignation and termination of directors /signing actuary / external auditor to relevant authorities and update eAPPS accordingly.
* As liaison person between the organization and external parties including but not limited to external auditors, consultants and relevant authorities in connection with company secretarial matters.
* As an administrator role for Kijangnet, specifically eAPPS and BoardPac.
* Monitor and assist in ensuring compliance with the Company's policies and procedures, Guidelines and Circulars issued by BNM and PIAM as well as requirements of the Financial Services Act 2013 (FSA 2013) and Companies Act 2016 (CA 2016) and any other relevant statutory and legal requirements in relation to Board / Shareholders matters.
* Assist in the compilation of HYCL (Half-Yearly Checklist), RTP (Risk Treatment Plan) and Disclosure Control for submission.
* Review the existing Board TOR to incorporate with FSA 2013, CA 2016, BNM Guidelines, HQ Management Handbook, etc.
* Ensure timely and efficient co-ordination of Board, Board Committees and shareholders meetings.
* Ensure timely and efficient communication and correspondence with shareholders, directors and external company secretary in connection with company secretarial matters.
* Ensure compliance on all matters relating to Board / Shareholders / Company Secretarial requirements.

Job Requirements:

* At least 2 years working experience in either Secretarial or Corporate Affairs, preferably in the financial services industry.
* Degree Holder preferably in Finance, Economics or professional qualification (preferable ICSA).
* Good knowledge of the general insurance business, operations and practices.
* Good knowledge of related laws, regulations, guidelines and the organization's Policies governing the business.
* Good understanding of the Company's operations.
* Good communication skills, written and spoken.
* Good interpersonal and people management skills.
* Good planning and organization skills.
* Pro-active and committed to continuous improvements.
* Hands-on involvement in key projects and departmental tasks / activities.
* Well-versed in MS applications, particularly MS Word and MS Power Point