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Executive Assistant

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Executive Assistant

  • Location:

    Quezon City

  • Sector:

    Monroe Retail & Distribution

  • Job type:


  • Salary:


  • Contact:

    Kaye Vencent Dolloso

  • Contact email:

  • Job ref:


  • Published:

    29 days ago

  • Expiry date:


  • Client:

    Monroe Consulting Group

Executive Search Firm Monroe Consulting Group Philippines is recruiting in behalf of one of the biggest fashion retailers in the country. Our respected client is seeking an EXECUTIVE ASSISTANT who will focus on providing administrative, logistics, and general assistance to the company's executive level personnel.

Job Responsibilities:

  • Record and maintain Chief Retail Officer's appointment schedule by planning, scheduling, and organizing meetings, conferences, teleconferences, and travel.
  • Organize meetings and assemblies by coordinating and monitoring reservations and other related matters.
  • Assist in executive's day to day needs.
  • Keep an organized record of documentation signed by the executive.
  • Monitor and ensure that corporate memberships under the executive's name are updated and current.
  • Prepare travel itineraries, secure visas and travel documents, hotels, secure travel tickets or transportation requirements of executives for business trips. Facilitate seat reservations, check in and other special requirements.
  • Facilitate renewals and secure all necessary documentation and IDs for the executive.
  • Facilitates travel agency billings for Executive travels.
  • Acts as liaison between executives and other department heads and managers.
  • Review and organize all documents for approval of the executives.
  • Monitor and upkeep inventory of supplies and equipment required by the executive.
  • Prepare payments, reimbursements, cash advances and liquidations of the executive office.
  • Handle incoming and outgoing communications.
  • Manage the executive fleet requirements.
  • Manage the executive security requirements.
  • Manage and execute the executive's personal requirements.
  • Coordinate with other subsidiaries as needed.
  • Perform other tasks and activities assigned.

Job Requirements:

  • A graduate of bachelor's degree (4-year degree course)
  • With 5 years relevant experience in office administration and providing supporting and assistance to the executive level personnel
  • With excellent communication skills, both in written and verbal
  • With knowledge in business writing, as well as phone and email etiquette
  • With excellent interpersonal skills
  • With excellent organizational and planning skills
  • Has a positive and can-do work attitude
  • Efficient in scheduling and calendar organization
  • Has strong work ethic and excellent service orientation
  • Proficient in using basic computer application and basic knowledge in using various social media platforms
  • Knowledge on the retail industry is a plus
  • With networks on various external suppliers is a plus
  • Has connections with various personalities across the retail industry is a plus
  • Willing to work on a hybrid setup