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HR Admin Manager

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HR Admin Manager

  • Location:

    Singapore

  • Sector:

    LMA Asia Human Resources

  • Job type:

    Permanent

  • Salary:

    S$84000 - S$96000 per annum

  • Contact:

    Justine Lam

  • Job ref:

    BBBH404408_1663811030

  • Published:

    13 days ago

  • Expiry date:

    2022-09-28

  • Client:

    LMA

HR Admin Manager

Report to: HR Head


Position Summary

You will be responsible for the general operation of our Singapore office, wearing multiple hats in handling a wide range of support duties for administration, facilities management, people management and marketing. Being the key contact person for general admin support.


Responsibilities

  • Key Responsibilities include, but are not limited to the following list and may vary during your employment based on the needs of the business, as determined by the CEO:

CEO Office

  • Provide executive support to CEO in diary management, travel arrangements, arranging meetings & conference calls and expense claims.
  • Send invites to participants in various meetings eg Board Meetings

Facilities Management

  • Oversee office supply, equipment, acquire and manage office equipment as required
  • Perform periodic analysis for all vendor performance and review their contracts for budget control
  • Resource utilisation - office hoteling/ conference room management
  • Maintain proper documentation and a filing system of tenancy and vendor contracts.
  • Ensure Office tidiness & maintain the professional image of the Firm
  • Liaise with building management on office space items & facilitate regular office maintenance & repairs
  • Develop and maintain safety and wellness of employees
  • Vendors management including maintenance, mailing, supplies and equipment repairs

Talent Management & Recruitment Initiatives

  • On-boarding new hires in collecting information for benefits/payroll enrolment, conduct new hire orientation, seat plan, preparation of equipment (laptop, door access cards etc), access to HR system (e-leave/e-claim/e-payslip)
  • Support all logistics related to recruiting process including, scheduling candidates for CEO and Parent Company CEO interviews
  • Organise office networking events to promote staff loyalty & motivation
  • Administrate tasks relating to medical and health insurance enrolment and other related matters
  • Off-boarding of leavers in last pay/leave computation and clearance
  • Establish and maintain department records, company organisation charts, employee directory and SharePoint access

Marketing Initiatives

  • Support Commercial Department in venue search, logistic coordination for events & conferences
  • Work with IT in managing Company website and marketing vendor in branding such as logo, corporate collaterals.

Requirements

  • Bachelor's degree or Diploma in HR
  • Minimum 5-7 year's experience in HR and Admin
  • Experience in recruitment, benefits administration and office management

Company Reg No.: 201131609D, Licence No.: 11C4684, EA Reg. No: R1218722