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Personal Assistant - Group (Energy and Oil)

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Personal Assistant - Group (Energy and Oil)

  • Location:

    Indonesia

  • Sector:

    Monroe Professional Services

  • Job type:

    Permanent

  • Salary:

    Negotiable

  • Contact:

    Jasmine Nuraini

  • Contact email:

    jasmine@monroeconsulting.com

  • Job ref:

    BBBH436221_1705474096

  • Published:

    about 2 months ago

  • Expiry date:

    2024-03-17

  • Client:

    Monroe Consulting Group

We are seeking a dynamic and organized Personal Assistant to provide comprehensive support to the executives within our holding company. As a Personal Assistant, you will play a crucial role in ensuring the smooth and efficient functioning of day-to-day operations, enabling our leadership team to focus on strategic initiatives.

Responsibilities:

  • Schedule and coordinate appointments, meetings, and events for executives.
  • Proactively manage and prioritize calendars to optimize time efficiency.
  • Handle incoming calls, emails, and correspondence on behalf of executives.
  • Draft and prepare emails, reports, and documents as needed.
  • Prepare travel itineraries and ensure all necessary arrangements are in place.
  • Arrange domestic and international travel, including flights, accommodations, and transportation.
  • Assist in preparing meeting agendas, documents, and presentations.
  • Attend meetings, take minutes, and follow up on action items.
  • Perform general administrative tasks, such as filing, photocopying, and organizing documents.
  • Maintain an organized office environment and manage office supplies.
  • Handle sensitive and confidential information with discretion and professionalism.
  • Provide support on various projects, including research, data analysis, and presentation preparation.

Qualifications:

  • Proven experience as a Personal Assistant or similar role.
  • Strong organizational and time-management skills.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Ability to multitask and prioritize tasks effectively.
  • Discretion and trustworthiness when handling confidential information.
  • Strong attention to detail and problem-solving skills.

Education and Experience:

  • Bachelor's degree preferred.
  • Previous experience in a similar role is preferable.