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Personal Assistant / Office Manager

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Personal Assistant / Office Manager

  • Location:

    Singapore

  • Sector:

    LMA Asia Human Resources

  • Job type:

    Permanent

  • Salary:

    S$5000 - S$8000 per month

  • Contact:

    Cindy Nguyen

  • Contact email:

    cindy.nguyen@lmarecruitment.asia

  • Job ref:

    BBBH366504_1642058209

  • Published:

    5 days ago

  • Expiry date:

    2022-02-12

Our client is a well-established securities firm, seeking for a Personal Assistant / Office Manager to join their dynamic team.

Supporting the COO and serves as a liaison to senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Responsibilities:

  • Supporting C-Level Executives
  • Assists the team and with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings
  • Keep proper track of work passes/visas dues to ensure sufficient time for renewal
  • Support and schedule for any offsite/onsite meetings
  • Establish good relationship with vendors and negotiate term contract for events
  • Ensure compliance with internal policies as well as with provisions in Singapore Corporate Regulations, Statutory Reporting / Filing and corporate governance requirements.
  • Preparation of e-filing documents for ACRA and IRAS stamp office
  • Manage client relationships on an operational level, including understanding of client's business and service needs as well as interfacing with senior legal and corporate secretarial team members of clients
  • Manage stakeholders across Accounting, Business Development, Finance, and Compliance teams to ensure internal controls are maintained at the highest standard
  • Maintain office logistics / stationery / pantry / co-ordinate with service providers on payment and maintenance matters
  • Handle all aspects of office administration and provide operational support
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures



Qualifications:

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members and external partners
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
  • Forward looking thinker, who actively seeks opportunities and proposes solutions
  • Bachelor's degree preferred
  • Strong work tenure: minimum 5 years of experience supporting C-Level Executives
  • Experience in ACRA / IRAS e-filing/ XBRL filing will be an advantage
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and be able to learn new software packages



Company Reg No.: 201131609D | Licence No.: 11C4684 | EA Reg no: R1110919