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Supply Admin Support / Logistic Staff

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Supply Admin Support / Logistic Staff

  • Location:

    Biñan

  • Sector:

    Monroe Manufacturing & Industrial 4.0

  • Job type:

    Permanent

  • Salary:

    PHP18000 - PHP25000 per annum

  • Contact:

    Joan Angela Laurel

  • Contact email:

    joan.laurel@monroeconsulting.com.ph

  • Job ref:

    BBBH437328_1706579421

  • Published:

    23 days ago

  • Expiry date:

    2024-02-29


Supply Admin Support (Manufacturing), Biñan, Laguna, Philippines

Monroe Consulting Group, an executive search firm, is representing a global leader in industrial productivity solutions and is seeking a Supply Admin Support to ensure efficient supply management within the organization. The role involves monitoring incoming shipments from intercompany vendors, updating summary lists for customer invoices, bookings, and orders in the SAP system, and coordinating with Sales Personnel and Forwarders for the delivery of spare parts and equipment sales. The position is office-based in Binan, Laguna, with working hours from Mondays to Fridays, 8 am to 5 pm.

Job Summary:

The Supply Admin Support will oversee the efficient management of supplies within the organization, including monitoring incoming shipments from intercompany vendors, updating summary lists for customer invoices and orders in the SAP system, and coordinating with Sales Personnel and Forwarders for deliveries of spare parts and equipment.

Key Responsibilities:

Inbound Monitoring
Monitor all incoming import shipments from intercompany vendors.
Assist with customs requirements for customs clearance.
Assist with legal customs requirements for permits and licenses renewed annually.
Prepare and maintain summary lists for all inbound shipments and each broker's billing, including coding, scanning, and submission for accounting.
Billing and Collection
Monitor and update summary lists for customer invoices and delivery notes with proof of delivery.
Submit customer invoices and delivery notes from third-party forwarders to Credit and Collection.
Ordering
Book orders into the SAP System as received and verify order acknowledgments, correctness of quantity, part numbers, prices, and order descriptions for local spare parts orders and service orders.
Assist in identifying incoming shipment availability for backorders and inform the respective parties, including service jobs.
Maintain control files for all local Atlas Copco Phil's order files.
Verify invoice prices of factories/suppliers invoices.
Convey price inquiries and delivery lead times to factories via email.
File documents related to the function and assist other Supply staff when necessary.
Perform other duties as assigned from time to time.
Update of Orders
Follow up on outstanding orders with factories/suppliers.
Check customers' backorder file dockets against received goods and coordinate with FSIA for invoicing.
Daily update the CTS Monitoring File for backorders (status 100) placed in the factory.
Coordinate with Sales Personnel and Forwarders for the delivery of spare parts and equipment sales.

Job requirements:

Bachelor's degree in business administration or a related field.
At least 1 year of experience in Supply Chain, Logistics, Impex, or related industries.
Advanced knowledge of systems, especially in SAP.
Good communication and interpersonal skills.
Proficiency in computer literacy.
Must be able to start as soon as possible and willing to work on-site in Biñan City, Laguna.

Personality Requirements:
Must be a team player.
Exceptional customer service orientation.
Excellent communication skills.
Strong passion to succeed.
Strong organizational and interpersonal skills.

All applications will be treated in the strictest of confidence. If you are a suitable match for this position, please send your application